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Administration Officer / Receptionist

Applications close Friday, 7th December 2018

We are a Virtual Administration company providing ongoing reception and administration support for many businesses, across all industries, in Australia, and we are looking for an enthusiastic receptionist/administration officer to join our local team on a casual basis, with a view to work towards full time.

This particular role will be primarily focused on our reception services, which we provide for a multitude of different clients, varying from psychologists, physiotherapists and chiropractors to tradies, vets and even a cocktail bar!

Some of the tasks will be:

  • Taking calls
  • Placing/changing bookings
  • Taking payments
  • Processing Medicare rebates
  • Sending welcome emails
  • Ad-hoc admin as required by the clients.

Some of our Psychologists' patients can be quite high-risk and may be suffering from anxiety or depression, so we need someone with a good head on their shoulders that can handle these kinds of distressing situations. It doesn't happen very often, but it can.

Ideally, we need someone that can manage their own workload – we often get one phone call that can add an extra 10-20 minutes worth of admin time, but another call for a different client will come in that also needs extra work, so task management is essential.

The hours to begin with are quite flexible, and would suit someone looking for work between school drop-off/pick-up. Ideally looking for 2-3 days per week with a view to go to 5 days per week in the future.

The location is from a home office in Smythesdale VIC, which is in the bush and not walking distance to any shops. It’s lovely and serene, but not for everyone. Full kitchen access is provided as well as a separate lunch room. We also have 2 “CFOs” that work with us (Chief Furry Officers - indoor dogs).

We like to have a nice, relaxed, but fun atmosphere at work, but can get on with the job at hand.

To apply for this position, please complete the details below. Applications recieved via email, over the phone, or via social media will not be accepted.